Frequently Asked Questions

Frequently Asked Questions

Please review some of the most commonly asked questions. If you have any further questions or would like more clarification, please do not hesitate to contact us.

Please review some of the most commonly asked questions. If you have any further questions or would like more clarification, please do not hesitate to contact us.

What is the minimum/maximum age to apply?

The minimum age for a participant is 13 years old, however we will consider applicants as young as 12 if a youth leader feels it is in the best interest of their group. The maximum age for participants in the Youth Groups and Individuals programme is 19 (unless coming as a youth leader). For those applying for the Exam Leavers and Students programme the minimum age is 16, and the maximum age is 25.

Is there a deadline to apply?

Yes – the deadlines for applications to Mission Adventures are listed below. The reason for these deadlines is to ensure we have enough time to process all the relevant paperwork, DBS checks can be completed as necessary, flights can be booked and all the details are finalized with our missionary contacts in the various outreach locations well in advance of the start of the programme. We strongly encourage participants to apply as early as possible to maximize the time they have to raise funds and awareness for the trip.

The online applications must be submitted by the following deadlines:

EASTER YOUTH GROUPS January 1st, 2018 

EXAM LEAVERS & STUDENTSMay 1st, 2018

YOUTH GROUPS & INDIVIDUALS – March 1st, 2018 for Youth Groups and May 1st, 2018 for Individuals

STUDENTS & INDIVIDUALS  June 1st, 2018

ALL PAPERWORK & PAYMENTS must be received no later than 30 days prior to the start of the programme.

How do I make payments?

Registration fees can be paid via PayPal, cheque or bank transfer. The Mission Adventures camp & outreach fee can only be paid by cheque or bank transfer. For International money transfers from outside the UK, please contact us for payment details. Please note any currency exchange fees / conversion rates are to be paid by the applicant.

Please make cheques payable to “YWAM Harpenden”, write your church name and Mission Adventures on the back and mail it to the following address:

Mission Adventures
6 Highfield Oval Harpenden, Hertfordshire AL5 4BX

Please make bank transfers to the following bank account with the relevant note/reference so that the transaction can be identified by our accounting team:

Account Name: Youth With A Mission Highfield
Account Number: 85160725
Sort Code: 60-10-07
Reference/Notes: Mission Adventures and your church name

What is the registration fee for?

We acknowledge that it takes time to raise awareness and funds for a mission trip, as such we do not expect full payment for the program until 30 days prior to its start. There are however a number of admin related expenses that are incurred during the lead up to Mission Adventures in order to process applications and to get the relevant documents in order.

What is included in the programme cost?

Breakfast, Lunch & Dinner (48 Meals)
All accommodation for the duration of the programme (17 Nights)
All ground transportation (including airport pickup and drop-off)
Onsite training and materials
Dynamic speakers
Amazing worship
T-shirt and goodies

What isn’t included in the programme cost?

Flights
Travel insurance
DBS check if over the age of 16
Vaccinations if recommended by your travel nurse
Visa if required

Is Mission Adventures safe?

Mission Adventures by its very nature involves some risk, as is expected when you are travelling in a foreign country where you do not speak the language or know the customs. That being said, all due care and caution is taken when planning these trips and we do not take teams into places we deem too unsafe. All of our leaders have missions trip experience, and receive training in risk assessment in order to help keep those risks at a minimum, and they know what to do in the event of an emergency. We also respect the advice of the hosts within the local country, and adhere to any recommendations they give regarding safety and culturally appropriate social conduct. In the unlikely event of a security alert in your outreach country in the lead up to Mission Adventures we will be in touch to discuss options to suit you and your team.

What is a DBS check and how do I get one?

A DBS check is essentially a criminal record check. They are required from all participants over the age of 16, whether a youth, adult, youth leader or a YWAM staff member and help to ensure we are recruiting all of our teams safely, not only to protect our participants but also those we will be working with while on outreach. Participants are required to apply for a DBS and subscribe to the update service through their sending church, please speak to your church’s safeguarding officer to find out the process to apply. There is likely to be a £12.50-£15.00 fee to process the DBS application. In the unlikely event your sending church is unable to process a DBS application on your behalf, YWAM is able to instigate one for you.

Will I need a visa?

If you are a British passport holder then it is unlikely you will need a visa for any of our current outreach locations as visas are generally not required to make a short-term entry into another European country. If you do not have a British passport then it is possible, depending on your nationality, that you will require a visa to enter certain countries. Please contact us if you are unsure of whether or not you will need to apply for a visa and we can advise you on how to proceed.

What are the travel insurance requirements?

A comprehensive travel insurance policy which includes repatriation and a minimum of £1 million liability coverage. We recommend participants book their insurance for a minimum of 12 days to cover any unexpected travel delays.

Do I need vaccines?

This answer will depend on which vaccines you currently have and which country you will be travelling to. We always recommend that participants visit with their doctor or a travel nurse as soon as they are accepted to the programme to explain what they will be doing on outreach and follow any medical advice they are given.

Do I book my own flight?

In short, yes. When you are ready to book, our admin team will send you details of the optimal flight so your outreach team can all book on the same one, which will also simplify transportation arrangements to and from the airports. For larger groups we will partner with a travel agent to ensure all group members are able to book on to the same flight. It also provides the group an option of placing a deposit to reserve the seats at current prices, giving time for them to fundraise without prices increasing. Although it cannot be guaranteed that teams will all sit together, there is normally enough flexibility to allow some seat selection upon arrival at the airport.

How do we get to the airport?

We will arrange transportation for your team between the YWAM campus and the airport before and a er outreach. This might be a taxi, bus, train, or a YWAM vehicle, and is often quite early in the morning!

Where will we be staying?

During the training camp we will be staying in, you guessed it, tents! We ask participants to bring their own tents but our staff will coordinate with you so that team members are sharing tents. Please note that male and female participants cannot be in the same tent, and that participants over 18 years of age cannot be in the same tent as participants under 18. For those participants unable to bring their own tent, we are able to provide tents for a small rental fee. During the outreach, accommodation is dependant on location and may range from a converted hotel with two people per room and air conditioning, to being hosted by local believers, to sleeping on a concrete floor! Flexibility is key during a missions trip and participants must be willing to forego the typical comforts of home while on Mission Adventures. If you have any concerns pertaining to accommodation, or any special requirements, please contact us for more information.

Will there be showers?

Yes, and please use them! During the training camp there will always be either indoor or portable toilets and showers. Facilities on outreach will vary depending on location.

What about meals?

Meals during the training camp will consist of a typical breakfast of cereal, toast and fruit, a packed lunch, and a hot meal in the evenings. If an individual has an allergy or other dietary requirement we ask you to please inform our staff in advance,
and we will do our best to accommodate you accordingly. If participants would like extra snacks, they are welcome to bring or buy their own. On outreach however the meals will vary significantly depending on the country you are in. Although we ensure that each team receives three meals a day, participants must be open and willing to try new and different foods as part of experiencing local culture and honouring our hosts.

What do I bring? Can I bring my phone or laptop?

Less is best when it comes to a missions trip! We have put together a list of essentials items which we will send to you upon your acceptance into the programme.

Mobile phones – while we do not have a “no-phones” policy, we strongly recommend that phone use is limited to contacting family members and taking photos. Not only will this save you money on a data plan, but it allows you to stay engaged and fully present while participating in Mission Adventures. There will be plenty of time to catch up on Facebook when you get home!

Laptops and tablet devices and other valuables – we recommend you leave these items home. If you choose to bring valuables with you, either to the camp or while on outreach, you do so at your discretion and please be aware that Mission Adventures takes no responsibility for any lost or damaged personal items.

Can I leave things while I’m gone?

Absolutely. We have secure storage spaces for participants to leave personal items while on outreach.

How many leaders will there be?

Each team comprised of individual applicants will have at least two YWAM missionaries leading them on outreach. For teams of youth groups, at least one YWAM missionary will accompany the youth leader(s), maybe more depending on the size of the team. We recommend at least one youth leader per ten youth in each group.

How many people in a group?

There is no limit to the size of a group. Individuals that apply will be grouped together to form a team of their own, or if an individual has ties to another youth group which is also coming they may ask to join that group. Larger groups of 15 or more participants may have less choice of outreach location due to limited availability of accommodation in the host country, and small groups may be asked to join with another small group to form a larger team.

Will we be with other groups?

Yes, all the groups will participate in the same training camp and debrief. Along with your own team times, there will be group gatherings every day and collective activities where all of the groups will join in. This is a great opportunity for you to meet others with a missional mindset from different backgrounds and churches. For the outreach portion, you may be the only team travelling to that location, or depending on the size of your group and the location you choose, you may be one of a few teams travelling to the same place. At the end of the programme each group will have the opportunity to share with the others how God used them and what they learnt and experienced while on outreach.

What is the role of a Youth Leader?

We want Mission Adventures to be an amazing time for you to connect with your young people. That is why we aim for you to participate in every thing with your students. Whether it’s your first or fity-first mission trip, we understand that each new place and culture will likely be a new experience for you as well. We recognize you are their leader, and we want you to have plenty of opportunities to connect with them and seize the time to explore what missions is and what God is saying to them individually and to your group as a whole. As the youth leader you are responsible for your youth and our staff will defer to you should any issues arise with any of you young people. You will not be expected to organize any of the practical aspects of the trip such as food, accommodation, ministry, transportation, translation etc, so that you are free to focus on them.

What is the role of the Mission Adventures staff?

Our staff are there to facilitate the missions trip, coordinate with the local hosts and take care of all the logistical aspects, such as food, accommodation, transportation, ministry, translation etc. They will also work to disciple the team during the Mission Adventures programme, sharing their experience as a missionary and doing their best to help you grow in your relationship with God.

1. What is the minimum/maximum age to apply?

TThe minimum age for a participant is 13 years old, however we will consider applicants as young as 12 if a youth leader feels it is in the best interest of their group. The maximum age for participants in the Youth Groups and Individuals programme is 19 (unless coming as a youth leader). For those applying for the Exam Leavers and Students programme the minimum age is 16, and the maximum age is 25.

2. Is there a deadline to apply?

The deadline for applications for youth groups to be submi ed is March 1st 2017, the deadline for individual application submissions is June 1st 2017. The reason for this is to ensure we have enough time to process all the relevant paperwork, DBS checks can be completed as necessary, flights can be booked and all the details are finalized with our missionary contacts in the various outreach locations well in advance of the start of the programme. All payments must be received no later than 30 days prior to the start of the camp. We strongly encourage participants to apply as early as possible to maximize the time they have to raise funds and awareness for the trip.

3. How do I make payments?

Registration fees can be paid via PayPal, cheque or bank transfer. The Mission Adventures camp & outreach fee can only be paid by cheque or bank transfer.

Please make cheques payable to “YWAM Harpenden”, write your church name and Mission Adventures on the back and mail it to the following address:

Mission Adventures
6 Highfield Oval Harpenden, Hertfordshire AL5 4BX

Please make bank transfers to the following bank account with the relevant note/reference so that the transaction can be identified by our accounting team:

Account Name: Youth With A Mission Highfield
Account Number: 85160725
Sort Code: 60-10-07
Reference/Notes: Mission Adventures and your church name

4. What is the registration fee for?

We acknowledge that it takes time to raise awareness and funds for a mission trip, as such we do not expect full payment for the program until 30 days prior to its start. There are however a number of admin related expenses that are incurred during the lead up to Mission Adventures in order to process applications and to get the relevant documents in order.

5. What is included in the programme cost?

Breakfast, Lunch & Dinner (48 Meals)
All accommodation for the duration of the programme (16 Nights)
All ground transportation (including airport pickup and drop-off)
Onsite training and materials
Dynamic speakers
Amazing worship
T-shirt and goodies

5. What isn’t included in the programme cost?

Flights
Travel insurance,
DBS check if over the age of 16
Vaccinations if recommended by your travel nurse
Visa if required.

6. Will I need a visa?

A comprehensive travel insurance policy which includes repatriation and a minimum of £1 million liability coverage. We recommend participants book their insurance for a minimum of 12 days to cover any unexpected travel delays.

7. What are the travel insurance requirements?

A comprehensive travel insurance policy which includes repatriation and a minimum of £1 million liability coverage.
We recommend participants book their insurance for a total of 12 days to cover any unexpected travel delays.

8. Do I need vaccines?

In short, yes. When you are ready to book, our admin team will send you details of the optimal flight so your outreach team can all book on the same one, which will also simplify transportation arrangements to and from the airports. Although it cannot be guaranteed that teams will all sit together, there is often enough flexibility to allow some seat selection upon arrival at the airport.

9. Do I book my own flight?

In short, yes. When you are ready to book, our admin team will send you details of the optimal flight so your outreach team can all book on the same one, which will also simplify transportation arrangements to and from the airports. Although it cannot be guaranteed that teams will all sit together, there is often enough flexibility to allow some seat selection upon arrival at the airport.

10. How do we get to the airport?

We will arrange transportation for your team between the YWAM campus and the airport before and after outreach. This might be a taxi, bus, train, or a YWAM vehicle, and is often quite early in the morning!

11. Where will we be staying?

During the training camp we will be staying in, you guessed it, tents! We ask participants to bring their own tents but our staff will coordinate with you so that team members are sharing tents. Please note that male and female participants cannot be in the same tent, and that participants over 18 years of age cannot be in the same tent as participants under 18. For those participants unable to bring their own tent, we are able to provide tents for a small rental fee.

During the outreach, accommodation is dependant on location and may range from a converted hotel with two people per room and air conditioning, to being hosted by local believers, to sleeping on a concrete floor! Flexibility is key during a missions trip and participants must be willing to forego the typical comforts of home while on Mission Adventures. If you have any concerns pertaining to accommodation, or any special requirements, please contact us for more information.

12. Will there be showers?

Yes, and please use them! During the training camp there will always be either indoor or portable toilets and showers. Facilities on outreach will vary depending on location.

13. What about meals?

Meals during the training camp will consist of a typical breakfast of cereal, toast and fruit, a packed lunch, and a hot meal in the evenings. If an individual has an allergy or other dietary requirement we ask you to please inform our staff in advance, and we will do our best to accommodate you accordingly. If participants would like extra snacks, they are welcome to bring or buy their own. On outreach however the meals will vary significantly depending on the country you are in. Although we ensure that each team receives three meals a day, participants must be open and willing to try new and different foods as part of experiencing local culture and honouring our hosts.

14. What do I bring? Can I bring my phone or laptop?

Less is best when it comes to a missions trip! We have put together a list of essentials items which we will send to you upon your acceptance into the programme.

Mobile phones – while we do not have a “no-phones” policy, we strongly recommend that phone use is limited to contacting family members and taking photos. Not only will this save you money on a data plan, but it allows you to stay engaged and fully present while participating in Mission Adventures. There will be plenty of time to catch up on Facebook when you get home!

Laptops and tablet devices and other valuables – we recommend you leave these items home. If you choose to bring valuables with you, either to the camp or while on outreach, you do so at your discretion and please be aware that Mission Adventures takes no responsibility for any lost or damaged personal items.

15. Can I leave things while I’m gone?

Absolutely. The tents stay up and we do have secure storage spaces for participants to leave personal items while on outreach.

16. Is Mission Adventures safe?

Mission Adventures by its very nature involves some risk, as is expected when you are travelling in a foreign country where you do not speak the language or know the customs. That being said, all due care and caution is taken when planning these trips and we do not take teams into places we deem too unsafe. All of our leaders have missions trip experience, and receive training in risk assessment in order to help keep those risks at a minimum, and they know what to do in the event of an emergency. We also respect the advice of the hosts within the local country, and adhere to any recommendations they give regarding safety and culturally appropriate social conduct. In the unlikely event of a security alert in your outreach country in the lead up to Mission Adventures we will be in touch to discuss options to suit you and your team.

17. How many leaders will there be?

Each team comprised of individual applicants will have at least two YWAM missionaries leading them on outreach. For teams of youth groups, at least one YWAM missionary will accompany the youth leader(s), maybe more depending on the size of the team. We recommend at least one youth leader per ten youth in each group.

18. How many people in a group?

There is no limit to the size of a group. Individuals that apply will be grouped together to form a team of their own, or if an individual has ties to another youth group which is also coming they may ask to join that group. Larger groups of 15 or more participants may have less choice of outreach location due to limited availability of accommodation in the host country, and small groups may be asked to join with another small group to form a larger team.

19. Will we be with other groups?

Yes, all the groups will participate in the same training camp and debrief. Along with your own team times, there will be group gatherings every day and collective activities where all of the groups will join in. This is a great opportunity for you to meet others with a missional mindset from different backgrounds and churches. For the outreach portion, you may be the only team travelling to that location, or depending on the size of your group and the location you choose, you may be one of a few teams travelling to the same place. At the end of the programme each group will have the opportunity to share with the others how God used them and what they learnt and experienced while on outreach.

20. What is the role of a Youth Leader?

We want Mission Adventures to be an amazing time for you to connect with your young people. That is why we aim for you to participate in every thing with your students. Whether it’s your first or fifty-first mission trip, we understand that each new place and culture will likely be a new experience for you as well. We recognize you are their leader, and we want you to have plenty of opportunities to connect with them and seize the time to explore what missions is and what God is saying to them individually and to your group as a whole. As the youth leader you are responsible for your youth and our staff will defer to you should any issues arise with any of you young people. You will not be expected to organize any of the practical aspects of the trip such as food, accommodation, ministry, transportation, translation etc, so that you are free to focus on them.

21. What is the role of the Mission Adventures staff?

Our staff will coordinate with the local hosts and take care of all the logistical aspects of the mission trip, such as food, accommodation, transportation, ministry, translation etc. They will look to come along side and support youth and youth workers workers through encouragement, teaching and discipleship during your time with us.

For individual applicants under the age of 18 they will be acting in in loco parentis for the duration of the Mission Adventures programme.